Guidance to Club Secretaries
Please study your League Rules. It contributes to an efficient League
Your Club must be represented at all League Meetings — make sure if you are not able to attend, your representative is able to answer any items that may arise affecting your club.
Minute Book
All Clubs are requested to keep an up to date minute book, recording all meetings and day to day business of the Club. The minutes are to be signed by the Chairman of the Club and dated when approved. The League may be calling for Club Accounts and Balance Sheets at random.
Production of Balance Sheet
- A duly audited Balance Sheet and where necessary any other accompanying Accounts shall be sent by the leagues, Competitions and clubs affiliated to the Association within 28 days after the Annual General Meeting at which they were approved.
- Clubs classified Challenge Trophy shall send their Balance Sheets and accompanying Accounts to the Chief Executive or nominated member, or in default be fined £10.00. All other clubs shall submit their Balance Sheets to the Chief Executive of the Association.
- All Leagues and Competitions shall submit their Balance Sheets to the Chief Executive of the Association.
All League Forms
Make sure you complete all League Forms and send to the appropriate officer of the league within the time specified on the form.
Postponements
Notice of postponement of any match must be given by Telephone without delay.
- If the club believes that their pitch is unfit, then you should contact the appointed Match Official to come and inspect your pitch.
- If the appointed Match Official is unable to inspect your pitch.
- Then you should contact a Gloucestershire County League Referee that lives within your locality to come and inspect your pitch.
- If you are unable to get either of the above Referees, then you may contact a Level 5 Referee or above to inspect your pitch.
- Once the Referee has inspected your pitch and it has been deemed unfit to play. The referee must write the explanation for the postponement of your game on the form provided and sign the form. The form must be sent by the club to the Registration Secretary within 4 days.
- Contact the Assistant Referees and the Match Official that has been appointed to your game if he did not do the inspection.
- Notify the General Secretary.
- Notify the Referees Secretary.
- Notify the Opponents. (Visiting Team).
- Notify the Fixture Secretary.
Referees will be entitled to claim travelling expenses at the agreed rate.